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Tax Specialist II - Motor Vehicle Assignment

Company: Williamson County
Location: Georgetown
Posted on: May 31, 2021

Job Description:

JOB SUMMARY

Reporting directly to a designated Tax Manager, responsible for assisting the general public and tax payers regarding all motor vehicle or property tax transactions in accordance with state laws and regulations. May be assigned to either Motor Vehicle or Property Tax divisions.

EXAMPLES OF WORK PERFORMED

This Posting is for the Georgetown and Cedar Park Locations

All Assignments

  • Processes walk-in property tax payments or registration renewals
  • Provides backup assistance at different locations
  • Attends all meetings and trainings, as required
  • Performs special duties as assigned

Motor Vehicle Assignment

  • Processes title transfers, new resident transfers, temporary registration permits
  • Processes WebAgent registration batches and verifies and replenishes inventory
  • Scans and files appropriate documents according to record retention rules
  • Issues disability placards and when necessary, communicates with physician offices
  • Ensures documentation from customers is complete and accurate
  • Provides customers with checklist of the documentation needed to complete title transfers
  • Process WebDealer title transactions
  • Responds to inquiries from general public, dealerships, and other agencies
  • Reconciles processed transactions with the vendor reports
  • Orders specialty plates and determines if customers are eligible for qualifying requests
  • Issues temporary registration permits
  • Calculates and collects all applicable fees and taxes for motor vehicle transactions
  • Processes and codes all cash, check, ACH and credit card payments with accuracy
  • Balances cash drawers daily at the end of shift
  • Maintains confidentiality pertaining to court orders, divorce decrees, death certificates and other sensitive information provided in accordance with federal privacy laws
  • Assists managers with deposits and examining previous day's title work

Property Assignment

  • Prepares and issues tax certificates
  • Maintains TABC licenses in accordance with state regulations
  • Processes and prepares mail to scan to the remittance processor
  • Serves as a point of contact for mortgage companies requesting tax statements and prepares necessary information to be sent for further processing
  • Serves as administrator of the Williamson County Prepayment Program overseeing refunds and balance process
  • Researches and processes returned mail
  • Assists with over sixty-five (65) and disability tax exemptions
  • Serves as the tax lien transfer liaison; processes incoming tax lien transfers
  • Prepares mobile home tax lien filings in accordance with state regulations
  • Updates bankruptcy accounts through communication with delinquent tax a
  • Performs Truth in Taxation rate calculations for Municipal Utility Districts
  • Communicates with the governing bodies of the Municipal Utility Districts to ensure accurate publication of notices per State Comptroller guidelines

ORGANIZATION RELATIONSHIPS

  • Reports directly to - Property Tax Manager
  • Direct Reports - No

PHYSICAL DEMANDS

  • Position involves prolonged sitting at a workstation, reaching, walking, twisting, bending, repetitive motions, and standing
  • Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects

ENVIRONMENTAL FACTORS

  • Work is primarily indoors in an air-conditioned environment
  • Occasional travel between work sites as required

MINIMUM QUALIFICATIONS

  • High school diploma or equivalent
  • Three (3) years of customer service and cash handling experience
  • Property assignment: One (1) years of property tax experience including knowledge of property tax software(s) and the Texas Property Code
  • Basic Microsoft Office software experience (Word, Excel and PowerPoint)
  • Basic Office equipment experience (PC, multi-line phones, 10 Key by touch, printers, scanners, etc.)

LICENSES AND CERTIFICATIONS

Required within two (2) years of employment

  • Motor Vehicle assignment: Tax Assessor-Collector Association of Texas (TACA) Certified Tax Office Professional (CTOP) certification
  • Property Assignment: Tax Assessor-Collector Association of Texas (TACA) Professional County Collector (PCC) certification

PREFERRED QUALIFICATIONS

  • Bachelor's degree in a related field
  • Bilingual (English/Spanish)
  • Certified Tax Office Professional (CTOP) - Motor Vehicle
  • Professional County Collector (PCC) - Property Tax
  • Property assignment: Two (2) years of property tax experience

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

  • Criminal background check: Yes
  • Motor Vehicle Record check: Yes
  • Drug screening: No
  • Physical exam: No
  • Psychological exam: No
  • Additional: Typing, Math and Excel Skills

IRREGULAR HOURS

  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

SUPPLEMENTAL INFORMATION

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

ADDITIONAL INFORMATION

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Keywords: Williamson County, Georgetown , Tax Specialist II - Motor Vehicle Assignment, Other , Georgetown, Texas

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